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Automated templates Create standard visual templates that can be automatically applied to new and existing content, creating one central place to change that look across a group of content on a site. Easily editable content Once your content is separate from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content. Scalable feature sets Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality. Web standards upgrades Active CMS solutions usually receive regular updates that include new feature sets and keep the system up to current web standards. Workflow management Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it's not published on the website until the copy editor cleans it up, and the editor-in-chief approves it. Document management CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction. | |
Is a Content Management System (CMS),
a software system used for content management. This
includes computer
files, image media, audio files, electronic documents
and web content. The idea behind a CMS is to make these files available inter-office,
as well as over the web. A Content Management System would most often be used
as archival as well. Many companies use a CMS to store files in a non-proprietary
form. Companies using a CMS file share with ease, as most systems use server
based software, even further broadening file availability. As shown below, many
Content Management Systems include a feature for Web Content, and some have a
feature for a "workflow process."
"Workflow" is
the idea of moving an electronic document along for either approval,
or for adding content. Some Content Management Systems
will easily facilitate this process with email notification, and automated
routing. This is ideally a collaborative creation of documents. A CMS
facilitates the organization, control, and publication of a large body
of documents and other content, such as images and multimedia resources.
A web content management system is a content
management system with additional features to ease the tasks required
to publish web content to web sites.
Web content management systems are often used for storing, controlling,
versioning, and publishing industry-specific documentation such as news
articles, operators' manuals, technical manuals, sales guides, and marketing
brochures. A content management system may support the following features:
- Import and creation of documents and multimedia material
- Identification of all key users and their content management roles
- The ability to assign roles and responsibilities to different content
categories or types.
- Definition of the content workflow tasks, often coupled with event messaging
so that content managers are alerted to changes in content.
- The ability to track and manage multiple versions of a single instance
of content.
- The ability to publish the content to a repository to support access
to the content. Increasingly, the repository is an inherent part of the
system,
and incorporates enterprise search and retrieval.
- Some content management systems allow the textual aspect of content
to be separated to some extent from formatting. For example the CMS may
automatically
set default color, fonts, or layout.
